Vendor Onboarding
GFCM New Vendor Approval and Onboarding Checklist
Application Intake
Staff Review
☐ Application submitted successfully
☐ Application fee received ($30)
☐ Application status set to Pending
☐ Vendor record created in Vendor Applications workflow
☐ Initial review completed
☐ Application status updated to Waiting for Review
Documentation Review
All Vendors
☐ Contact information complete
☐ Business information complete
☐ Product descriptions reviewed
☐ Market participation preference identified
☐ Required acknowledgements completed
☐ Supporting documentation uploaded
Farm Producers
☐ Producer Certificate received
☐ Production location verified
☐ 100-mile eligibility confirmed
☐ Farm production information reviewed
☐ Applicable licenses received
Food Artisans
☐ Kitchen certification received
☐ Required permits received
☐ Production facility information verified
☐ Commissary agreement received (if applicable)
Craft & Specialty Artisans
☐ Production process reviewed
☐ Product originality verified
☐ Materials and methods reviewed
Review Process
Vendor Advisory Committee (VAC) Review
☐ Application packet prepared
☐ Application status updated to VAC Review
☐ Documentation reviewed by VAC
☐ Product category and market fit evaluated
☐ Questions or concerns documented
☐ Recommendation recorded
Board Review
☐ Application status updated to Board Review
☐ VAC recommendation provided
☐ Board review completed
☐ Final decision recorded
Final Decision
☐ Approved
☐ Denied
☐ Waitlisted
Approved Vendor Setup
Vendor Record Creation
☐ Vendor profile created
☐ Vendor ID assigned
☐ Vendor status updated
☐ Contact information verified
Market Assignment
☐ Saturday Market assignment confirmed
☐ Tuesday Market assignment confirmed
☐ Vendor type assigned
☐ Space requirements documented
☐ Special accommodations documented
Orientation
☐ Vendor Guidelines provided
☐ Daily Procedures provided
☐ Market Rules reviewed
☐ Rates and Fees reviewed
☐ Attendance Notice process explained
☐ Vendor Request Center process explained
☐ Weekly Offering submission process explained
☐ Event submission process explained
Follow-Up
30-Day Check-In
☐ Vendor contacted
☐ Questions addressed
☐ Operational issues reviewed
☐ Additional support provided if needed